vSuite enables a new level of business process and technology integration for procurement and finance departments. Built on the latest technology platforms, vSuite has been designed to automate the traditional paper-based processes and workflows of procurement, inventory, finance, and accounting departments of mid to large sized institutions.
It is a robust, secure, and scalable browser-based solution that provides businesses with better operational and financial visibility and helps them control their costs.
Implementation of vSuite consolidates all functions of requisition, purchasing, payment, and fixed asset life cycle management into one unified interface and provides higher visibility to management, leading to meticulous cost controls. It provides an efficient process that reduces the amount of paper-based document flow and improves the integrity and availability of information with detailed financial accountability.
vSuite offers organizations the following advantages:
Paperless Work Environment
Significant reduction of paper documents through provision of online formats for quick retrieval of information.
Improved Governance
Implementation of vSuite's well-structured process flows based on best industry practices leads to better transparency and significant improvements in internal governance standards.
Decision Support
Extensive information coverage at all stages of decision-making.
Minimization of Human Errors
Reduction in manual handoffs leading to minimum human errors.
Accountability
Better monitoring of operations and quicker resolution of queries.
Business Intelligence
Quick response to changes in business operations and market conditions.
Global Visibility
Effective linkages with remote locations and branches thereby enhancing asset visibility. The following are the basic features of vSuite:
Employee Dashboard
Requisitioning Management Module
Procurement Management Module
Inventory Allocation/Movement Management Module
Payment Management Module
Billing Management Module
Asset Leasing Management Module
Asset Insurance Management Module
Asset Depreciation Management Module
Asset Disposal Management Module
Reporting/Notification Agent
Business Activity Monitoring
Advanced security features
Requisition Module
A request for one or more goods can be initiated by filling out an online requisition form. The request is then forwarded for approval to appropriate authorities. After approval from all the approving parties, the requisition is sent to the Purchasing Department for fulfillment.
The following are the key features of requisition module:
Creation/checking/approval/servicing of the following types of requisitions:
Item Requisition
Service Requisition
Travel Requisition
Customized authorization hierarchy for the approval of requisitions
Category-wise definition of service points
Purchasing Module
vSuite's Purchasing module allows the purchasing department employees to create the purchase orders for approved requisitions. The system fully enforces the organization's purchasing policy in the creation of purchase orders, acceptance of goods, and invoice clearance.
Listed below are the key features of vSuite Purchase Module:
Sophisticated evaluation and short-listing of vendors on the basis of comparative analysis
Requisition-based item procurement process
Vendor selection based on existing/new quotations
Creation/checking/approval of Item Purchase Orders
Creation/checking of Goods Receipt Notes
Effective recording and tracking of invoices based on Purchase Order and the Goods Receipt Note (GRN)
Inventory Module
Inventory module keeps track of two types of inventories namely fixed asset inventory and consumable inventory. Based on the items of an organization, the system classifies purchased items as consumable or fixed asset. The system keeps track of inventory locations and the assigned financial cost center.
The following are the major features of Inventory module:
Manages Inventory of:
Assets
Consumables
All asset inventories are tagged (for identification purpose)
Asset movement (across branches)
Efficient maintenance of historical information to record the allocation and de-allocation of assets to various business segments throughout their lifecycle
Billing Module
The system covers all non-purchase order-based bills. It includes payment of monthly phone and electricity bills, courier charges, etc.
Listed below are the key features of billing module:
Creation/checking/approval of regular/ad-hoc bills (non-purchase order related)
Customizable list of expense types (Telephone, Electricity, Courier, Janitorial, etc.)
Ability to process single/batch of bills
Payment Module
The payment module serves as the main junction of all entries proceeding from purchasing, inventory allocation, and fixed asset management functions like depreciation, insurance, and leasing. For auditing, the system also allows tracking of payments. The following are the key features of Payment module:
Creation/Checking/Authorization of the following vouchers - Item Payment Voucher - Billing Voucher - Depreciation Voucher - Leasing Voucher - Insurance Voucher
Generation of files for posting to external general ledger programs
Vendor Tax Challan and Pay Order printing
Asset Depreciation Module
Depreciation module supports two methods of depreciation i.e. straight line and reducing balance. It simplifies the monthly depreciation charging cycle.
The features of vSuite Depreciation module are:
Creation/checking of auto-generated Depreciation Schedules of - Newly acquired Assets - Assets procured in the past
Supports the following methods of depreciation - Straight line method - Reducing balance method . Auto-generation of depreciation vouchers
Asset Leasing Module
Asset Leasing supports buy and sell back type of leasing. The system properly manages the overall asset leasing life cycle - generation of Request Letter, leasing company, finalization of lease contract, and rental payments.
the following are the key features of Asset Leasing module:
Creation/verification of Request Letter forleasing
Creation/verification of Lease Contract
Generation of Lease Rental Schedules on the basis of - Staggered Rental and IRR - Non-staggered Rental and IRR - Auto generation of Lease Rental Vouchers - Partial lease termination along with the revision of Lease Rental Schedules
Asset Insurance Module
The system covers the complete asset insurance life cycle - including creation of Request Letter to insurance companies, finalization of Insurance Policy, and entrance of Insurance Claim.
Listed below are the key features of Asset Insurance module:
Creation/verification of Request Letter for Insurance
Creation/verification of Insurance Policy
Generation of Insurance Premium Payment Plan
Autogeneration of Premium Payment Vouchers
Asset Disposal Module
This module allows to properly dispose-off assets according to the organization's policy.
The following are the key features of Asset Disposal module:
Disposal to Warehouse
Sale-out
vSuite Analytics, a fully integrated BI solution, provides leading edge business intelligence capabilities for empowering decision-makers to extract and share profound business insight throughout the enterprise. vSuite Analytics includes:
Integrated Reporting, Analysis, and Querying
Advanced Analytics and Visualization
Portal, Collaboration, and Information Delivery
Guided Analysis
vSuite Analytics offers the next wave in business intelligence software. Its features allow analysis of data across various business dimensions. It provides the right information, at the right time, in the right place, enabling decision-makers to make better decisions.
KEY FEATURES
Flexible Reporting
Multidimensional reporting with advanced data drilling, filtering, and
trimming features viewable in a browser or excel in grid and graph
formats.
Powerful Querying
Instantaneous answers to complex questions like 'top performing vendors' or 'major expenses during a time frame'.
Sophisticated Analytics
Use of advanced statistical and core analytical functions for attaining maximum insight quickly.
Data Mining
vSuite Analytics sifts through reams of data to uncover hidden trends and patterns.
Portal
Intuitive browser-based portal provides one-window link to all intelligence capabilities for both in-house and remote employees.
Key Analytics
With loads of transactional data archived in vSuite, this application enables the decision-makers to perform subject-oriented analysis related to:
Vendor Performance
Purchasing
Expense
Asset Ageing
Accounts Payable
Apvision ibanking solution integrates seamlessly into your existing banking environment to provide your consumer, corporate, and remote customers with a web based system to view of all their accounts at the bank.
Tailored to the requirements of local banks and their customers, Apvision's ibanking solution has been created to enable banks to leap ahead in customer service by providing their customers with secure, 24x7 access to their account information. An intuitive user-interface permits easy access to features such as current and deposit account statements, credit card transactions, special payment plans.
This integrated banking solution enables customers to perform many critical banking functions from a unified client or browser-based interface.
BENEFITS
Unified Customer Relationship
By leveraging the customer-centric architecture, banks can launch a "one-step" financial portal for their customers to deliver a multi-channel, personalized banking experience.
Optimized Channel Efficiencies
By handling online transactions through low cost delivery channels of internet and mobile devices, ibanking can help banks convert their transaction-oriented branches to sales units. This not only reduces transaction and administrative costs for the banks but also gives the bank's customers increased flexibility, convenience, and control over their financial transactions.
Lower Cost of Ownership
Based on industry standard platforms like J2EE and .NET, ibanking is inherently platform-independent with respect to database, hardware, and OS. An open, message-oriented architecture ensures easy deployment, high interoperability, and simplified maintenance—all translating into significant cost savings. By implementing a single i-business platform to support consumers, businesses, and trade clients, banks can leverage their IT infrastructure investments across multiple market segments.
Error-Free Financial Management
All transactions are automatically posted in their appropriate accounts to the back-end core banking system, leading to an easy and error-free financial management system.
Availability
With no time limitation, customers can transact irrespective of time zone constraints.
Global Access
ibanking’s Web-based architecture ensures global access so that card members can sign-in and access the card details from anywhere around the globe.
Easily Accessible Historical Information
ibanking offers customers the facility to view historical transaction details in an easy and user-friendly manner
FEATURES
Account Information
Up-to-date account balances
current status of credit limits
Export data to various formats
Enhanced filter for searches on multiple criteria Credit Card
View Credit card statements
Report lost or stolen cards and prevent them from misuse
Create New Accounts
Apply online for new accounts
Check application status
Cash Manager
Efficient facility to issue payment instructions
Detailed info on incoming and outgoing processed payment transactions
Enhanced ordering of currency in required denomination
Online creation of payorders and demand drafts
Special Payment Plans
Advantage of special financing and payment options
User Management
Creation and maintenance of user profiles
Access Control
Security and password authentication Messaging
Talk to your online banker securely
Request issuance of new cheque books
SECURITY FEATURES
Unique Corporate Id/Username and Password
Each corporate customer is identified by a unique username and password. These parameters are provided in order to log in to the system, whether the user wants to run the software locally or connect to the server and retrieve information.
Secure Socket Layer (SSL)
SSL (Secured Socket Layers) is a protocol designed to enable secure communications on an insecure network such as the Internet. SSL provides encryption and integrity of communication along with strong authentication using digital certificates provided by a certification Authority (CA). SSL has been universally accepted on the World Wide Web for authenticated and encrypted communication between web-based clients and web servers.
Message Protocol
A very specific messaging protocol has been specified between client and server to monitor, identify, and block unauthorized access to the server, keeping Apvision ibanking completely secure against unauthorized access.
Apvision Vendor Management and Fixed Asset Management System enable a new level of business process and technology integration for procurement & finance departments by laying the foundation for incremental system evolution. This solution offers functionality that is regarded as mission-critical and is a core IT investment. vSuite can provide your organization the following advantages:
Paperless Work Environment
significant reduction of paper documents
through provision of online formats for quick retrieval of information.
Improved Governance
Implementation of vSuite's well-structured process flows based on best industry practices leads to better transparency and significant improvements in internal governance standards.
Decision Support
Extensive information coverage for every decision-making stage.
Minimization of Human Errors —Reduction manual handoffs leading to minimum human errors.
Accountability
better monitoring and quicker resolution of queries.
Business Intelligence
Quick response to changes in business operations and market conditions.
Global Visibility —Effective linkage with remote locations and branches thereby enhancing the asset visibility.
The basic modules of vSuite are as following:
Employee Dashboard
Reporting/Notification Agent
Business Activity Monitoring
Advanced Security Features
Requisitioning Management Module
Procurement Management Module
Inventory Allocation/Movement Management Module
Payment Management Module
Billing Management Module
Asset Leasing Management Module
Asset Insurance Management Module
Asset Depreciation Management Module
Asset Disposal Management Module
vSuite Analytics, a fully integrated BI solution, is fortified with leading edge business intelligence capabilities for empowering decision makers to extract and share profound business insight throughout the enterprise. It includes:
Integrated Reporting, Analysis and Querying
Advanced Analytics & Visualization
Portal, Collaboration & Information Delivery
Guided Analysis
Apvision Analytics offers the next wave in business intelligence software. This feature allows decision makers to analyze data across various business dimensions and interpret the information that's most important to them. It provides decision makers with the right information, at the right time, in the right place, enabling them to make better decisions.
Key Features
Flexible Reporting
Multidimensional reporting with advanced data drilling, filtering, and trimming features viewable in browser or excel in both grid and graph formats.
Powerful querying
Ensures that users gets instantaneous answers to complex questions like "Top performing vendors or Major expenses during a period"
Sophisticated analytics
Enable users to make use of advanced statistical and core analytical functions for attaining maximum insight in quick timeframe.
Data mining
vSuite Analytics sifts through reams of data to uncover hidden trends and patterns.
Information subscription
Multidimensional reporting with advanced data drilling, filtering, and trimming features viewable in browser or excel in both grid and graph format.
Portal
Intuitive browser based portal provides one window link to all intelligence capabilities for both in-house and remote employees.
Key Analytics
With loads of transactional data archived in vSuite, this application enables the decision makers to perform subject oriented analysis related to
Vendor Performance
Purchasing
Expense
Asset Ageing
Accounts Payable
Apvision shapes software around business.
‘Untapped possibilities'
impel us to create solutions that are
made effectual by our business-driven technology
model.
With our vast experience in financial
solutions and Shariah-compliant investment, we
specialize in creating highly profitable Islamic
business models and software solutions.
Copyright 2009
Apvision International Inc.
All rights reserved
